Job: Office Administrator
IPAA is a member-driven organization serving professional Indigenous performing artists and arts organizations across Turtle Island. IPAA provides leadership, support, representation, advocacy, and practical assistance for the national development of Indigenous performing arts.
The Office Administrator will be a community-minded arts and culture worker interested in assisting the Executive Director with everyday operations. The ideal candidate will have previous experience working in an office environment, will have strong organizational skills, and have a friendly manner. They will be based at our office in Six Nations and may be required to represent IPAA at National events.
Hours: 35 per week
Salary Range: $50,000 – $60,000 depending on experience
Duties and Responsibilities
- Office Administration
- Maintaining everyday office operations including answering the phone, taking notes at meetings, and filing documents and reports as required.
- Assist the Executive Director with filing reconciling monthly bank statements.
- Assist the Grand Council (Board of Directors) with organizing board meetings, distribution of meeting materials and creation and distribution of minutes.
- Assist in coordinating (and possibly attending) Canada-wide events in celebration of IPAA’s 50th Anniversary.
- Be a good ambassador for the organization; maintain a presence at IPAA member & community events.
- Perform other duties as needed.
- Promotion
- Assist in maintaining a website, and monthly newsletter, develop promotional materials, social media posts, other online strategies, and press attention for events in consultation with the Executive Director and Membership Coordinator.
- Manage IPAA’s online drive and gather additional industry resources.
- The Office Administrator will work closely with the Executive Director and Project Coordinator to implement activities in the Story of IPAA workplan.
- Research and capture the history of the organization by gathering documentation and conducting interviews with past leadership.
- Assist in synthesizing the research and findings from gathering and providing them to the document writer.
The Ideal Candidate will have
- Previous administration experience.
- Strong scheduling and organizational skills.
- Excellent verbal, written, and listening skills.
- Qualitative research skills.
- Ability to work independently and collaboratively.
- Excellent time-management and organizational skills.
- Social media experience.
- Ability to operate online tools: WordPress, MailChimp, Microsoft Office, Google Workspaces, etc.
- Excellent problem-solving skills with the ability to use independent judgment.
- Knowledge of or interest in learning indigenous protocols and Traditional Knowledge.
- Familiarity with the IPAA and/or the Indigenous performing arts (theatre, music, and/or dance) scene is a strong asset.
- Class G Drivers license and passport to travel an asset.
- Bilingualism (Indigenous languages and/or French) is an asset.
Additional Information
Please submit a letter of interest and resume to info@ipaa.ca.
Candidates will be screened according to the qualifications/requirements. Preference may be given to applicants of Indigenous ancestry. Interested candidates are required to submit a resume and cover letter.
CLOSING: November 8th, 2024